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April 25, 2006
UBISTOR ANNOUNCES FINANCIAL INDUSTRY COMPLIANCE SOLUTION
MailStorSM Expected to Be Favored by SMBs, Compliance Officers and Auditors
SCHAUMBURG, Ill. - UbiStor, Inc., an information technology backup and disaster recovery services provider, is now offering MailStorSM. MailStorSM is an advanced, client-controlled, and remotely hosted email archival service that empowers organizations to not only archive email and instant message (IM) communications, but also to establish automated monitoring processes and perform advanced searches for compliance violations.
UbiStor works with entities of all sizes, but specializes in providing services to the SMB market. Dan Hill, CEO, said, “Working with our clients, we felt compelled to offer a quality, affordable solution to SMBs, While most businesses back up email data, their systems may not do so real-time. SMBs are particularly challenged since their internal information technology resources are minimal.”
The addition of an archival and search system to the industry-recommended continuous backup and recovery guidelines is a key strategy for ensuring necessary electronic communication records are readily available. Prior to the emergence of today’s regulatory compliance environment, surveys on email retention and accessibility from several years ago emphasized the magnitude of business email content value. The research strongly suggested the need to address policy and procedure gaps through the implementation of such a strategy. In 2000, published research by Creative Networks, Inc. (CNI) estimated electronic message systems store 60 percent of an entity’s business-critical data. CNI’s 2001 survey research revealed 34.5% of enterprises indicated they wouldn’t or couldn’t retrieve emails for litigation or compliance purposes if required during the ensuing 12-month period. Additionally, a 2000 Arthur Andersen legal survey showed 83% of attorneys lacked confidence that their corporate clientele were prepared to access and produce electronic records.
MailStorSM archives incoming and outgoing email as it appears on the email server. It makes a permanent record of emails and attachments even though end-users may delete them locally. The business’s authorized reviewers have instant, online access of the archived email, allowing search, review, and follow-up flagging regardless of age.
The MailStorSM advanced search function provides powerful capabilities that permit auditors to more easily sample email and IM communications for financial compliance. Additionally, businesses can locate and/or monitor email related to human resources/employee issues, litigation, customer service disputes, etc.
Appropriate use of MailStorSM in conjunction with related email policies and due diligence ensures firms meet all SEC, NASD and NYSE regulatory requirements for email archiving, retrieval and auditing, including SEC Rules 17a-3, 17a-4, 204-2, 31a-2, NASD Rules 3010/3110, NYSE Rules 342 and 440.
“Our clients that are already using MailStorSM love it. We can install the solution and configure it remotely, there is no capital investment, and the web-based interface and functionality makes it easy-to-use,” said David D. Brooks, CTO, UbiStor. “In an era of growing regulatory oversight, compliance assurance expense is climbing. MailStorSM provides tremendous value without the upfront costs typically incurred for information technology products and services.”
About UbiStor
UbiStor, Inc. is a privately-held, vendor-independent information technology services company offering disaster recovery planning and related services. The company supports a full complementary portfolio that includes managed offsite, online data backup and recovery scaling to private vaulting solutions, email archiving/journaling, consulting, and many other IT support services. Founded and led by Fortune 500-seasoned executives, UbiStor is dedicated to helping its customers achieve affordable data assurance, from consulting to constructing fully outsourced models. Whatever the challenge, UbiStor’s fully-tested solutions satisfy HIPAA, Sarbanes-Oxley, and SEC requirements. For more information, visit www.ubistor.com.
For more information, press only:
866-312-STOR (toll free)
Frank M. Shannon, x1471
Sharil K. Morain, x1475
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